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Nicoleta
(29 ani, F)
Activ ultima data in: 6 Aprilie 2015

Posturi / Competente profesionale:
communication - asistent manager - office manager - assistant manager - secretara - executive assistant - office assistant 

Interesat de oferte part time / proiecte
Disponibil pentru relocare
Disponibil pentru deplasari
Detin permis de conducere
Romana (Nativ):
Engleza (Avansat):
Franceza (Mediu):
EXPERIENTA
2014-12 - prezent  (un an si 7 luni)
Assistant Manager - OfficeJobs @ EP Energy Project Rom SRL
- activitati de front office, intampinare vizitatori, preluare apeluri, activitati de protocol;
- inregistrare si arhivare documente;
- mentinerea relatiei cu furnizorii pentru asigurarea bunei desfasurari a activitatii biroului;
- colectare si predare catre firma de contabilitate a documentelor lunare, realizare decont.
2013-05 - 2014-10  (un an si 5 luni)
Office Manager - OfficeJobs @ Pindor MGM Construct
Administrativ: negocierea contractelor cu furnizorii, prospectare oferte pentru serviciile contractate, realizari comenzi pentru necesarul de birou, mentinerea relatiei cu furnizorii de telecomunicatii, rezervarea biletelor de avion, camerelor de hotel pentru deplasarile managementului, organizarea intalnirilor, asigurarea protocolului.
HR: administrarea dosarelor individuale de personal, intocmirea documentatiei la angajare sau la incetarea raporturilor contractuale, eliberare de adeverinte solicitate.
Juridic: intcmirea hotarilor AGA, verificarea contractelor/conventiilor, relatia cu ONRC.
Financiar: contabilitate primara (evidenta facturi, deconturi, registru de casa, extrase bancare), plati furnizori (online banking), estimare bugete, cash flows, realizare rapoarte.
2011-03 - 2014-10  (3 ani si 7 luni)
Reprezentant - Sanatate @ Pyramid Development Holding
Administrativ:
- negocierea contractelor cu furnizorii, prospectare oferte pentru serviciile contractate, realizari comenzi pentru necesarul de birou, mentinerea relatiei cu furnizorii de telecomunicatii;
- diverse operatiuni cu institutille statului (ANAF, DITL, Cartea Funciara etc);
- redactare documente oficiale in romana si engleza, traduceri, administrarea tuturor documentelor societatii (inregistrare, scanare, arhivare).
- pregatirea dosarului pentru ca firma sa aplice pentru un credit de investitii (certificate emise de autoritatile tarilor actionarilor, traducerea si legalizarea acestora, situatii contabile etc).
- administrare parc auto: evidenta asigurarilor, vignetelor, inspectiilor tehnice periodice, programarea in service, intocmire documentatie pentru leasing, pentru vanzari sau cumparari de vehicule, dosare inmatriculare sau scoatere din evidentele fiscale, negocierea asigurarilor cu brokerii;
Financiar:
- cash flow, contabilitate primara (deconturi, registru de casa, organizarea dosarului lunar in vederea trimiterii tuturor documentelor la departamentul de contabilitate);
- relatia cu bancile (plati, extrase, negociere curs valutar, completare formulare etc).
HR:
-administrarea dosarelor individuale de personal;
- intocmirea documentatiei la angajare sau la incetarea raporturilor contractuale;
- coordonarea vizitelor de Medicina Muncii, PSI si SSM;
2011-06 - 2013-04  (un an si 10 luni)
Office Manager - OfficeJobs @ Amethyst Radiotherapy
Financiar:
-realizare rapoarte saptamanale (incasari, numar de pacienti, numar de sedinte radioterapie si chimioterapie);
-calculare bonusuri angajati in functie de indicii fiecarui departament (chimioterapie, radioterapie, consultatii, planning);
-situatii furnizori, plati furnizori, estimare bugetara, cash flow, registru de casa;
-preluarea zilnica a incasarilor, depunerea sumelor in banca;
- rapoarte financiare, analiza ofertelor furnizorilor, efectuarea platilor (online banking), situatii lunare de cheltuieli si estimare investitii.
- negocierea si incheierea politelor de asigurare pentru constructie, bunuri si terti.
Societatea a accesat un credit bancar pentru investitii, iar in aceasta privinta, platile se realizau periodic prin trageri, in urma pregatirii documentatiei necesare (contracte, facturi, cereri de tragere in urma negocierii cursului valutar).
HR:
- realizarea dosarelor individuale ale angajatilor;
- urmarirea documentelor medicale (adeverinte de membru pentru diverse institutii, de exemplu, Colegiul Medicilor sau Ordinul Asistentilor Medicali, asigurari malpraxis pentru medici si asistenti, diverse alte certificari periodice);
- redactarea documentelor la angajare/incetare CIM;
- eliberarea diverselor adeverinte solicitate de angajati.
2010-04 - 2012-05  (2 ani si 1 luni)
Office Manager - OfficeJobs @ ARCAFFE TO GO SRL
Administrativ-financiar:
- inregistrare NIR-uri (Saga);
- intocmirea zilnica a registrului de casa;
- realizarea situatiilor saptamanale cu facturile scadente, plati (online banking), cash flow,
- rapoarte zilnice de vanzari si estimari de bugete lunare/trimestriale
Responsabilitati HR:
- administrarea dosarelor individuale de personal;
- programari medicina muncii, SSM, PSI;
- redactarea documentatiei necesare la incetarea contractelor;
- realizarea programului pentru punctele de lucru;
- eliberarea adeverintelor solicitate de angajati;
Responsabilitati comercial:
- realizare comenzi, negocierea contractelor cu furnizorii;
- calcularea targetelor de vanzari pentru punctele de lucru. .
Logistica:
- pregatirea documentatiei pentru importuri.
- administrarea parcului auto (evidenta asigurarilor, vignetelor si a inspectiilor tehnice periodice, acordarea de suport soferilor in relatia cu societatea de asigurari in cazul daunelor, programari service, intocmire documentatie pentru vanzarea sau achizitionarea de vehicule, documentatie pentru inmatriculare sau scoatere din evidentele fiscale)
2007-07 - 2008-01  (6 luni)
Reprezentant Vanzari - Vanzari @ Dacris Impex, Otopeni
Prospectarea pietei pentru gasirea de noi clienti, prezentarea ofertei firmei la sediul clientului, preluarea comenzilor si controlarea corectitudinii acestora precum si a calitatii produselor si serviciilor oferite, mentinerea unei evidente a vanzarilor lunare, atingerea targetelor impuse.
STUDII
2013 -  In curs  (3 ani)
Universitatea "Nicolae Titulescu" - Drept @ Facultate (in curs)
2006 -  2009  (3 ani)
Facultatea de Psihologie, Universitatea Hyperion - Psihologie @ Facultate (terminat)
Specializarea Psihologie, durata cursuri 3 ani
2002 -  2006  (4 ani)
Liceul Teoretic "Ion Neculce" - Matematica @ Liceu / Scoala profesionala
EXPERIENTA
2014-12 - prezent  (un an si 7 luni)
Assistant Manager - OfficeJobs @ EP Energy Project ROM SRL
- front office activities, greeting the visitor, taking phone calls, protocol activities;
- registering and archiving documents;
- preparing monthly accounting files for the accounting company, expense reports, - suppliers relationship, assuring the activity of the office (orders for stationery and cleaning materials, checking the office equipment - computers, printers, scanners, internet modem).
2013-04 - 2014-10  (un an si 6 luni)
Office Manager - OfficeJobs @ Pindor MGM Construct
Administrative:
- negotiation with suppliers, prospecting the offers for the needed services, office supplies orders, maintaining the relation with all suppliers;
- organizing all project documents, offering needed support to the operational team.
- follow up on all company's contracts, updating existing offers to current needs;
- travel support (flight tickets, hotel accommodation, car rental)
HR:
- personnel files management, hiring procedures or ending collaboration documents;
- interviews for new possible employees;
- coordinating Work Medicine, Labor Protection and Fire Fighting activities (externalized services);
Financial:
- Bank relationship, exchange forms and negotiation, guarantee letters, payment orders (salaries, taxes, suppliers);
- primary accounting (petty cash, expenses reports, cash flows, budget estimation)
Logistics:
- management of the company's car fleet: evidence of vignettes and insurance, negotiation with brokers, support activities in case of claim files, schedules of periodical inspections, paperwork for buying new vehicles or erase existing ones from the authorities, registration with the Police Department etc.
2011-03 - 2014-10  (3 ani si 7 luni)
Representative - OfficeJobs @ Pyramid Development Holding
Maintaining the relationship with the National Health Department and Health Minister. Delivery of the monthly documentation needed for the national dialysis program, signing contracts and addendum, issuing letter of guarantees for the dialyses center in Brasov, maintaining the relationship with Bucharest suppliers on medical equipment, preparing basic legal documents, like power of attorney, shareholders decision, checking contract.
2012-06 - 2013-04  (10 luni)
Office Manager - OfficeJobs @ Amethyst Radiotherapy Center
Administrative:
- documents administration (scanning, archiving);
- suppliers relationship: contract negotiation, orders for office supplies and cleaning materials, tracking the performance of contracts for services;
- negotiation and concluding insurance policies for the construction, assets and third parties.
- travel support (flight tickets, hotel accommodation, car rental)
Financial:
- issuing invoices;
- weekly reports for number of patients, chemotherapy and radiotherapy sessions;
- cash flows, preparing the bonuses for the employees based on the bonus scheme of each department (sessions, consultations, planning);
- suppliers situations, payments (online banking), budget estimations, monthly expenses situations.
- preparation of all requested documents for the bank, according to our facility agreement, compliance deadline of the periodically reports
The company accessed a credit facility, and the payments were done in draw downs, based on the required documentation (invoices, contracts, draw down requests based on the daily euro rate).
HR responsibilities:
- administration of personnel files;
- follow up on the medical staff documents (certificates, malpractices insurances etc);
- preparing the documentation of hiring or ending contracts, issue of documents requested by the employees.
- coordinating Work Medicine, Labor Security and Fire fighting activities (externalized services).
Logistics:
- car fleet administration: evidence of insurances and vignettes, negotiation with insurance brokers, support for claim files, schedules of the periodical inspections in service, paperwork for buying vehicles or erasing existing ones from the authorities, registration with the Police.
2010-05 - 2012-05  (2 ani)
Office Manager - OfficeJobs @ ARCAFFE TO GO SRL
Administrative and financial responsibilities:
- invoice registration, receiver input notes;
- stationery orders, administration of all company's documents;
- petty cash, payments (both suppliers and employees);
- issuing invoices;
- dealing with national entities: Financial Administration (registering the cash machine, preparing all financial paperwork for a new sales location opening), City Halls (for taxes and authorizations), Register of Commerce (opening or closing sales locations, modifications in the Constitutive Act of the Company), Department of Labor.
HR responsibilities:
- management of personal files, editing the required documentation for hiring or termination of contracts.
- issue of the documents requested by employees;
- preparing weekly employee work schedule.
Business management:
- orders for merchandise, contract negotiations;
- establishing the monthly targets for the sale points;
- weekly reports of the suppliers balances;
- settling the contract with Coca Cola in great conditions for Arcaffe.
2008-10 - 2008-11  (1 luni)
Sales Consultant - Vanzari @ Brainovate
Prospecting new clients via e-mail and phone, preparing the necessary material for training, maintaining the relationship with our clients, promoting the company online.
2007-07 - 2008-01  (6 luni)
Sales Representantive - Vanzari @ Dacris Impex, Otopeni
Finding new clients, working on field most of the time, taking orders and make sure they get to our clients without incidents, maintaining a good relationship with our partners and visit them periodically.
STUDII
2013 -  In curs  (3 ani)
Nicolae Titulescu University - Drept @ Facultate (in curs)
2006 -  2009  (3 ani)
Hyperion University - Filologie @ Facultate (terminat)
Day classes
2002 -  2006  (4 ani)
"Ion Neculce" High School - Matematica @ Liceu / Scoala profesionala
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